Dive Programme Rules
THE FOLLOWING PROCEDURE HAS BEEN DEVISED TO ENSURE A CONSISTENT APPROACH
WHICH IS FAIR TO MEMBERS WISHING TO BOOK DIVES, WHILST ATTEMPTING TO LIMIT THE
CLUB'S EXPOSURE TO PREVENTABLE FINANCIAL RISK
- A dive committee shall be appointed by the Diving Officer to determine the
year's diving programme, including locations and type of diving. The Diving
Officer shall make all dive bookings as recommended by the Dive Committee.
- Any member is eligible to complete a booking form
for the dives they wish to attend. Any allocation of places will be subject
to the Diving Officers approval that they are (or will be) suitably
qualified for the dive. These requests will be accompanied by the
appropriate deposit for the planned dives. The payment of this deposit does
not at this stage guarantee a place on any dive. Entries may be submitted as
pairs or small groups. When booking on dives before the end of the year,
members will be able to prioritise dives to show which bookings are first
choice.
- The deposit required will be £10.00 per day for any dive unless the dive
programme specifies a different amount in special circumstances. e.g. if
spaces are booked on 10 days of diving - £100 deposit is required at the
time of booking. Deposits paid are considered to be non-returnable in the
event of a space being available on the booked dives. If the booking is
within two calendar months of the start of the dive the full amount is
immediately required.
- At the start of the New Year, the Diving Officer and at least one other
committee member will carry out a draw to allocate spaces on any
over-subscribed dives. At this stage consideration will be given to the
level of experience required on the boat and every effort will be made to
keep group and pairs bookings together. If priorities have been specified,
they will also be taken into account at this stage as will the number of
dives already successfully gained by the diver and reserve spaces already
allocated. Reserve places will be allocated where there are too many divers
for the available spaces in the order they are drawn. A deposit placed by a
member who is allocated a reserve space may be refunded or moved at any
time, but this will forfeit the reserve place.
- At this stage, all divers will be notified of the dives they have been
successfully booked on or allocated a reserve space for. A list will also be
published of which dives still have spaces.
- The organiser of each dive will be announced and listed on the website.
The organiser will be responsible for the dive from then onwards and will
notify all divers on the dive when the balance of the payment is due, giving
them time to pay at least 2 months before the start of the dive. It will
remain the diver's responsibility and not the organisers to ensure that this
is paid in time but it will be the organiser's responsibility to account for
the finances of the dive.
- Balances due for the dive should be paid to the Organiser. Ensuring that
there is a breakdown of what the payment is for. e.g. Written on the back of
the cheque - date & location of dive. Cheques should be payable to
Chelmsford & District Sub-Aqua Club.
- Should a diver withdraw from any dive whilst there are places still
available, then the deposit will be forfeited, whether or not a replacement
diver can be found. The deposit is not transferable to a different dive.
- In the event of places becoming available, these will be offered to
reserves in strict order. If a place is offered to a reserve and accepted,
their deposit will no longer be refundable. Should a diver later withdraw
from the dive whilst there are places still available, then the deposit will
be forfeited, whether or not a replacement diver can be found. The deposit
is not transferable to a different dive. If a place is offered to a reserve,
they have the right to accept, refuse or remain on the list and move to the
bottom. Any reserve who is offered a place will be required to decide within
3 days
- Should a diver with a guaranteed place withdraw from a dive which is fully
subscribed, then the available place will be offered to each reserve in
order. Should this place be accepted, then the reserve will receive a
confirmed place, subject to Diving Officer's approval but will lose the
right for a refund of the deposit, should they later withdraw.
- If a Diver withdraws from a dive more than 2 months prior to the dive,
they will forfeit only their deposit. If no replacement can be found for a
diver withdrawing within 2 months of the start of the dive, the full amount
will be paid by the withdrawing diver. If the place is filled and paid for,
the withdrawing diver will lose only their deposit.
- If the status of any dive is changed, e.g. from a 42M dive to a 35M dive,
any divers booked will have the option to remain on the dive under the new
conditions, or to withdraw and take their deposit with them. Once they have
chosen to remain on the dive, normal terms and conditions will apply.
- Should no reserve accept an available place, then it may be offered to
other members of the Club, who will be immediately liable to pay the
required deposit, or if it is less than 2 months until the start of the
dive, the full amount. If there is still a place on the dive it will be
offered to Non-Club members by any means available within safety
requirements and BSAC regulations.
- At least two months before the start of the dive, the Diving Officer and
the Organiser of the dive shall agree on the nomination of a Dive Marshall
for the dive. In Circumstances where the Dive Marshall is not the Organiser,
it is obviously preferable that the Dive Marshall takes over the
organisation of the dive as soon as possible, and the organising of
accommodation will usually be the responsibility of the Dive Marshall of the
day.
- The Dive Marshall on every dive will be a Club Advanced Diver or a
suitably qualified Dive Leader. For dives taking place on sites not familiar
to the club, an Advanced Diver will be required to take the role of Dive
Marshall.
- The Dive Marshall on the day will be responsible for all decisions
regarding diving and will complete all diving logs, risk assessment and
contact detail forms, at their discretion they may appoint a deputy to
assist in completing some of these tasks. All dive details must be logged.
The Marshall on the day should be aware of changing conditions, particularly
from day to day on multi-day dives, and if those changes are sufficient
should carry out a further risk assessment.
- The Dive Marshall will be responsible for ensuring that they have the
means to pay the boat skipper for the booking. This will normally require
them to give the Treasurer notice that they will require a cheque on the
Tuesday before a dive is to commence. (or make alternative arrangements to
collect).
- After the dive has taken place, the Dive Marshall will ensure that all
risk assessments and log sheets are returned to the Diving Officer and all
financial aspects of the dive are accounted for to the Treasurer.
- If the dive is cancelled by the boat skipper, the Club will expect to be
reimbursed by him for the deposit paid, and all payments made by divers will
be reimbursed to them by the Club, whether or not they dropped out of the
dive before it was cancelled. If the cancellation is instigated by the Club,
normally because of too few divers wishing to attend, or because
insufficient experience is booked on the dive, then the Club will expect to
forfeit the cost of the deposit paid to the boat skipper. In this case, all
payments made by the divers booked on the dive will be reimbursed by the
Club. However, reimbursement will not be made to divers who dropped out
before the dive was cancelled.
On Behalf of Chelmsford Sub-Aqua Club-Brian Lawrence D.O. October 2007
See also booking notes
Booking Form: Right click on the required
link then select "Save Target As"
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